Mi-Voice line on green grass field

*Voting Assistance Requirements

fsa logoMi-Voice can assist FSA clubs with voting before and during your next General Meeting, easing the administration process for you and ensuring your members can participate remotely during these challenging times.

Here’s how Mi-Voice can support you with voting at your next virtual General Meeting:

Pre-Meeting support:

  • Distribution of all communications to members either in electronic or hard copy
  • Set-up of a secure online voting site
  • Processing of postal returns
  • Issue of proxy/ advance voting tallies prior to meeting, plus a list of all individuals who have voted in advance
  • Contacting proxies to inform them that they have been nominated as a proxy and what their voting instructions are
  • Hosting of a branded General Meeting website
  • Management of planning meetings and dry run of AGM if hosting

On the Day support:

  • Hosting of a virtual meeting using Zoom Webinar
  • Distribution of voting credentials allowing registered attendees to vote
  • Real time voting in meeting
  • Telephone and email support for registered attendees
  • Declaration of result
  • Production of list of attendees

Elections

Mi-Voice can support you with your election needs to include:

  • Management of nominations process
  • Creation of an online nomination site where members can submit their application to stand as a candidate
  • Set-up of secure online ballot
  • Design and distribution of postal communications
  • Distribution of e-mails to membership, including reminders
  • Declaration of result
  • Support

Awards

If your club is looking for ways to manage the allocation of awards Mi-Voice can manage this process for you:

  • Management of nominations process, including the creation of an online nomination site where members can submit an individual/ scheme to be considered
  • Set-up of secure voting site
  • Design and distribution of postal communications relating to the scheme
  • Distribution of emails to membership
  • Declaration of result
  • Support

Not sure how to run a virtual general meeting?

We’ll help make sure everything runs smoothly, ensuring all your constitutional requirements are met for you to deliver effective governance. We can also take care of the finer details should you need us to so that your meeting runs without any glitches.

We’ll provide you with all the information and guidance you’ll need form start to finish to ensure your meeting runs smoothly.

Wrexham A.F.C. logo

Take a look at how we’ve helped support Wrexham AFC

Mi-Voice were appointed to manage the entire voting process for the Wrexham Supporters’ Trust EGM, including two voting rounds, one at the Club’s virtual SGM and the other to ratify the proposed takeover.

In September 2020, members initially voted in favour to allow talks on the proposed takeover. Then prior to voting opening for the second round of voting on the takeover itself, a virtual club meeting took place over Zoom on Sunday 8th November 2020, where the new owners showcased their vision for the club and members were invited to ask questions. Voting instructions were then sent to members providing them with a week to vote on the takeover.

The majority of members voted online, with postal ballots distributed to any member without a registered email address.

There was significant turnout for the ballot at 91.5%. Over 2000 WST members participated, with an overwhelming 98.6% members voting in favour of the takeover. 26 voted against the takeover and 9 abstained.

Get in touch

For more info or to book a demo
Call us on 02380 763980 or email enquiries@mi‑voice.com

Features

Multi-channel voting

Postal, online, telephone, SMS and/or in person – every vote matters.

Mi-Voice Managed service

Managed service

Delivering your election requirements on your behalf.

Self-service

Provides you with the ability to manage your own vote online, simply and cost effectively.

Mi-Voice Voting tailored to your-needs

Voting tailored to your needs

Tell us your election needs and we can customise our service accordingly.

Customisable voting platform

Our online voting platform is fully customisable, supporting a wide range of voting scenarios.

Mi-Voice Social media friendly

Social media friendly

Broaden your election campaign reach and widen participation across all technology and social media.

Mi-Voice Real time reporting

Real-time reporting

Keep up to date with every stage of your vote with our clear and concise reporting dashboard.

Mi-Voice Single use annual license

Single use or annual licence

Our software is available for single use or can be subscribed to annually.

Some of our customers

Mi-Voice The Camping and Caravanning Club Logo
Mi-Voice CYC Logo
Mi-Voice Police Federation Logo
Mi-Voice Youth Parliament Logo
Mi-Voice PPU Logo
Mi-Voice RSoC Logo
Scouts Logo
Mi-Voice SNP Logo