Hybrid General Meetings
If you’re planning to run a hybrid General Meeting we can help you with everything from hosting your hybrid General Meeting, through to managing voting for all participants and distributing all communications in the run-up to your meeting, as well as providing support to participants on the day.
What is a hybrid General Meeting?
A hybrid General Meeting combines an in-person meeting with remote meeting participants joining via a PC, tablet or mobile phone. Hybrid General Meetings offer organisations greater flexibility during these challenging times for AGMs, EGMs and SGMs to go ahead, ensuring the in-person quorum can be reached with wider participation remotely to minimise the spread of Coronavirus.
What’s the difference between a virtual and hybrid General Meeting?
A virtual meeting takes place when everyone joins remotely via a webinar link. A hybrid meeting allows an in-person General Meeting to take place, whilst also allowing wider participants to join virtually.
How does voting work at a hybrid General Meeting?
Depending on your requirements, members can vote in advance either via post/online or by phone, or they can nominate a proxy to vote on their behalf. Alternatively, you can choose to have an ‘on the day’ voting process with in-person members and virtual participants voting online at the same time. Voting can open and close according to your agenda, or you can allow voting at leisure within a predefined timeframe, which can close before, during the meeting or at a set time after your hybrid General Meeting closes.
We’ll ensure the delivery of effective governance
However, your constitutional guidelines are set, we can ensure all elements of your rules of governance are adhered to. We pride ourselves on our customer service, so if you have complex requirements, we can tailor our services to meet your needs.
No experience required
We can manage the whole process on your behalf, or if you would prefer to control the meeting, we can provide training on how to set up and run things yourself.
We’ll take care of all the administration
We can take care of all the administration on your behalf, so all you need to do is concentrate on the meeting. We’ll look after all the communications to your members, including creating and distributing meeting invite links and joining instructions via email and/or post for eligible members without an email address. This includes all relevant documentation such as Notice of the meeting, meeting minutes, agenda and financial statements.
Peace of mind
For complete peace of mind, we’re always on hand to ensure your requirements are met. We can even be on hand during your meeting to make sure everything runs smoothly.
How will the results be provided?
We can provide full, real-time reporting, as well as an official, auditable, declaration of the final results.
Postal, online, telephone, SMS and/or in person – every vote matters.
Delivering your election requirements on your behalf.
Provides you with the ability to manage your own vote online, simply and cost effectively.
Voting tailored to your needs
Tell us your election needs and we can customise our service accordingly.
Customisable voting platform
Our online voting platform is fully customisable, supporting a wide range of voting scenarios.
Social media friendly
Broaden your election campaign reach and widen participation across all technology and social media.
Keep up to date with every stage of your vote with our clear and concise reporting dashboard.
Single use or annual licence
Our software is available for single use or can be subscribed to annually.