Hybrid General Meetings

If you’re planning to run a hybrid General Meeting we can help you with everything from hosting your hybrid General Meeting, through to managing voting for all participants and distributing all communications in the run-up to your meeting, as well as providing support to participants on the day.

What is a hybrid General Meeting?

A hybrid General Meeting combines an in-person meeting with remote meeting participants joining via a PC, tablet or mobile phone. Hybrid General Meetings offer organisations greater flexibility for AGMs, EGMs and SGMs to go ahead, ensuring the in-person quorum can be reached with wider participation remotely.

What’s the difference between a virtual and hybrid General Meeting?

A virtual meeting takes place when everyone joins remotely via a webinar link. A hybrid meeting allows an in-person General Meeting to take place, whilst also allowing wider participants to join virtually.

How does voting work at a hybrid General Meeting?

Depending on your requirements, members can vote in advance either via post/online or by phone, or they can nominate a proxy to vote on their behalf. Alternatively, you can choose to have an ‘on the day’ voting process with in-person members and virtual participants voting online at the same time. Voting can open and close according to your agenda, or you can allow voting at leisure within a predefined timeframe, which can close before, during the meeting or at a set time after your hybrid General Meeting closes.

We’ll ensure the delivery of effective governance

However, your constitutional guidelines are set, we can ensure all elements of your rules of governance are adhered to. We pride ourselves on our customer service, so if you have complex requirements, we can tailor our services to meet your needs.

No experience required

We can manage the whole process on your behalf, or if you would prefer to control the meeting, we can provide training on how to set up and run things yourself.

We’ll take care of all the administration

We can take care of all the administration on your behalf, so all you need to do is concentrate on the meeting. We’ll look after all the communications to your members, including creating and distributing meeting invite links and joining instructions via email and/or post for eligible members without an email address. This includes all relevant documentation such as Notice of the meeting, meeting minutes, agenda and financial statements.

Peace of mind

For complete peace of mind, we’re always on hand to ensure your requirements are met. We can even be on hand during your meeting to make sure everything runs smoothly.