Virtual AGM Meetings
Switching to remote governance for your next virtual General Meeting is quick and simple
During these challenging times, we have already supported a wide range of organisations in both the public and private sectors, with their virtual General Meeting requirements, helping them to successfully switch to online registration and voting, using our dedicated online voting software.
As lockdowns continue throughout the world, the likelihood of large in-person meetings appears unlikely for many more months to come. We have therefore developed our services to offer a complete remote governance solution of virtual meeting/webinar hosting, combined with our online registration and voting services, ensuring stakeholders can have their say on organisational matters safely from the comfort of their home.
We have already hosted a number of virtual General Meetings successfully. We’ve taken care of all the administration, setup and management of the process so that organisations can continue to take care of day to day matters, safe in the knowledge that the democratic governance of their organisation continues to run effectively.
How does a virtual General Meeting work?
Whether it’s an AGM, EGM or SGM we can host your meeting virtually on your behalf. Wherever your members are in the world, they can register to attend, access the meeting and vote securely.
How does registration work?
We offer an online registration service that enables eligible individuals to register their attendance and view meeting information in advance.
What meeting platform will my meeting be hosted on?
We have developed our services to include webinar hosting via Zoom, allowing you to implement a virtual General Meeting without the need to purchase a dedicated webinar licence. We manage the virtual General Meeting hosting and voting on your behalf. Alternatively, if you have your own virtual meeting licence, we can manage voting alongside your chosen provider, utilising our voting platform to provide an auditable report of voting on all constitutional matters.
We have chosen to use Zoom due to its capacity, functionality, high take up and simplicity of use. In our experience, it has proven to be the best platform for hosting a virtual General Meeting, providing a strong level of control for the organisers whilst offering participants a broad range of interaction through chat, raising of hands and Q&A features.
How does online voting work during a virtual General Meeting?
We have been helping organisations in a number of ways. This includes allowing members to vote in advance online or nominate a proxy to vote on their behalf online during a meeting. You can also choose to switch to an ‘on the day’ online voting process, allowing you to deliver your balloting requirements remotely, quickly and conveniently. Voting can open and close according to your agenda, or you can choose to allow voting at leisure within a predefined timeframe, which either closes before, during the meeting or at a set time after your meeting closes.
No experience necessary
We can manage the whole process on your behalf, or if you would prefer to control the meeting, we can provide training on how to set up and run things yourself.
We can take care of all the administration so you don’t have to
To ease the administration process, as well as meeting hosting, we can take care of all communications to your members, including creating and distributing meeting invites and joining instructions via email and/or post for eligible members without an email address. This includes all relevant documentation such as Notice of the meeting, meeting minutes, agenda and financial statements.
Support on hand
For complete peace of mind, we can provide support in the run-up and during your meeting, allowing you to focus on the meeting itself.
How will results be provided?
We can provide full, real-time reporting, as well as an official, auditable, declaration of the final results.
Enabling democracy – it’s in our name
Our team of election experts are happy to offer advice on delivering your voting processes; so that the governance of your organisation can continue to run remotely.
These are challenging times but we are always on hand to support you in managing your governance. We can even tailor our multi-channel voting services to meet complex voting scenarios and constitutional deadlines.
Postal, online, telephone, SMS and/or in person – every vote matters.
Delivering your election requirements on your behalf.
Provides you with the ability to manage your own vote online, simply and cost effectively.
Voting tailored to your needs
Tell us your election needs and we can customise our service accordingly.
Customisable voting platform
Our online voting platform is fully customisable, supporting a wide range of voting scenarios.
Social media friendly
Broaden your election campaign reach and widen participation across all technology and social media.
Keep up to date with every stage of your vote with our clear and concise reporting dashboard.
Single use or annual licence
Our software is available for single use or can be subscribed to annually.