Electoral Services

The objective of Mi-Voice’s Electoral Service is two fold:   
  1. Provide the most cost effective solution for our customers
  2. To increase participation/engagement in our customers’ events
Mi-Voice has been helping Professional Bodies, Sporting Bodies, Trade Unions, Corporates and Charities with their voting requirements for over six years. Our expertise lies in optimising the e-channel to increase participation and reduce cost (by eliminating the need to send postal ballots to voters with a confirmed e-mail address), whilst still offering a traditional postal ballot for members of the electorate who require it.   We can provide a fully managed service or be appointed for specific pieces of work based on your requirements. We have run numerous nomination, ballot and AGM processes and can tailor a service specifically to your requirements.   Clients who use our services include; The Royal Aeronautical Society, The British Airline Pilots Association, The Royal Pharmaceutical Society, the Institute of Physics, the Museums Association and the Chartered Institute of Library and Information Professionals.   Our range of services includes:

  • Management of nominations process
    • Design and production of online and postal nomination forms
    • Vetting of prospective candidates
    • Candidate briefing, training and workshops
    • Support to candidates throughout the process


  • Management of electoral process
    • Design and production of online and postal ballot communications
    • Data cleaning and management of electoral roll
    • Distribution of email and postal communications
    • Receipt, scanning and validation of postal returns
    • Set up of event marketing page and integration with social media applications
    • Real time reporting on turnout
    • Declaration of results
    • Support to membership
    • Attendance on site to administer in-person voting

  Benefits of Using Mi-Voice:

  • Tailored service; we will deliver an electoral service based on your requirements and objectives
  • Service optimised to increase turnout and reduce cost
  • Easy to use from both a voter and administrator’s perspective
  • Integration with all main stream social media platforms, helping to maximise reach of election
  • Real time reporting assists in providing an accurate picture of voting patterns whilst an election is in progress
  • Comprehensive support; for both our customer and their members – all underpinned using a multi-channel support tool (telephone, email, online)
  • Secure; all transactions conducted using encrypted protocols. Data hosted in a secure data centre in the UK
  • Peace of mind; Mi-Voice complies with the Data Protection Act and is registered with the Information Commissioner’s Office
  • Experience; Mi-Voice has been providing electoral services to membership based organisations since 2006